CITY OF KINGSVILLE EVENT BENEFICIARY GUIDELINES
APPLICATION DEADLINE IS APRIL 5, 2024
1. IN ORDER TO QUALIFY FOR NON-PROFIT BENEFICIARY STATUS, ENTITY MUST BE A 501(C)3 NON-PROFIT AND AGREE TO ALL CITY GUIDELINES AS OUTLINED IN BENEFICIARY CONTRACT. NON-PROFITS MUST SHOWCASE FIVE YEARS OF OPERATION BENEFITING THE COMMUNITY OF KINGSVILLE AND/OR KLEBERG COUNTY.
2. THE NON-PROFIT MUST PROVIDE ADEQUATE VOLUNTEER STAFF AS DECIDED BY THE HOTEL OCCUPANCY ADVISORY BOARD. VOLUNTEERS WILL ASSIST WITH VARIOUS EVENT NEEDS TO INCLUDE SPONSOR SOLICITATION, EVENT MATERIAL PREPARATION, EVENT PROMOTION AND EXECUTION AND OTHER DUTIES AS ASSIGNED. SEE SAMPLE OF TYPICAL VOLUNTEER STAFFING NEEDS.
3. THE CITY OF KINGSVILLE HOTEL OCCUPANCY BOARD HAS THE FINAL DECISION-MAKING AUTHORITY FOR SELECTING BENEFITING NON-PROFIT.
4. THE CITY HAS SOLE DISCRETION OF FINAL EVENT DECISIONS.
5. NON-PROFIT BENEFICIARY MUST WORK CLOSELY WITH CITY STAFF TO COLLECT SPONSORSHIP FUNDS AND PROCESS CHECKS FOR EVENT-RELATED EXPENSES IN A TIMELY FASHION.